Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Under the direction of the Director, the Division Manager is responsible for the daily operation of the Criminal Court Division of the Department of Court Records. The Division Manager provides directions to supervisors and employees in the Division.

The Department of Court Records is responsible for receiving, docketing, indexing and preserving documents for the Court of Common Pleas of Allegheny County.   The Criminal Division of the Department of Court Records is the filing office for the Criminal Division of the Court of Common Pleas.

• Supervises daily operation including but not limited to decisions and directions regarding staffing.
• Reviews and processes correspondence.
• Plans, organizes, and establishes priorities and directs the daily operations of the Division.
• Oversees and validates that proper procedures are being performed in each section of the Division.
• Ensures compliance with the PA Rules of Procedure as well as Allegheny County Local Court Rules.
• Coordinates and manages the work of the Division personnel to ensure that all filings are being processed in a timely and efficient manner.
• Identifies the training and equipment needs to ensure efficient operation of the Division.
• Evaluates the competency of the staff.
• Provides intensive customer service assistance.
• Oversees fiscal operations of the Division.
• Coordinates training of current and new employees.
• Meets regularly with the Director to address personnel issues and customer complaints.
• Performs other duties as required or requested.

• Rules of Procedure and Local Rules of Court.
• Data entry procedures and related office practices.
• Personnel Management.

• Microsoft Office Suite.

• Supervise employees.
• Demonstrate a high level of critical thinking and decision-making skills.
• Accurately and promptly enter data into a computer.
• Proofread and verify data.
• Work under general supervision; follow oral and written instructions.
• Maintain accurate records.
• Learn new computer software as needed.
• Communicate effectively with co-workers, supervisors, and the public.
• Prioritize and handle multiple responsibilities.
• Remain courteous and tactful in stressful situations.
• Develop positive working relationships with other County Departments, the Courts, and outside agencies.
• Identify and resolve problems in a timely manner.
• Communicate effectively, both orally and in writing.
• Lift up to 10 lbs.