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Featured Employers
Director of Payroll (71101)
Company: Pratt Institute
Location: Brooklyn, NY
Employment Type: Full Time
Date Posted: 02/06/2026
Job Categories: Education, Collegiate Faculty, Staff, Administration
Job Description
Director of Payroll (71101)


Director of Payroll (71101)


Salary: $120,000.00 - $130,000.00 Annually
Location: NY, NY
Job Type: Full Time
Job Number: 202600316
Department: Comptrollers Office
Closing: 2/28/2026 11:59 PM Eastern


About Pratt

Pratt Institute provides the creative leaders of tomorrow the professional knowledge and experience to make a better world. A world-class and internationally ranked college with programs in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs.

The Institute's impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, Pratt Munson College of Art and Design in Utica, New York. On Governors Island, Pratt is a core partner on the Stony Brook University team selected to develop the New York Climate Exchange, a research and educational hub poised to establish New York City as the global leader for the most pressing issue of our time: climate change. Another extension of Pratt's campus is the Research Yard, a 20,000-square-foot facility that brings together the research activities of Pratt Institute under one roof in the Brooklyn Navy Yard (BNY).

Since our founding in 1887, Pratt has upheld the belief that education should be accessible to all who wish to learn. As a community, we define ourselves as standard setters who are:
  • Resourceful and collaborative problem solvers,
  • Socially responsible and equity-centered creatives,
  • Adaptable and resilient global stewards,
  • Inquisitive and compassionate community members.

Description
The Payroll Director is responsible for the administration, accuracy, and timeliness of the Institute's payroll and directing the daily activities related to the processing, auditing, analyzing and reporting of the Institute's payroll processing. The role will oversee processing of approximately 3,000 employees including full time and part time faculty and staff in addition to student employment. Must oversee 140+ payrolls each year. This position coordinates and provides leadership for the Institute payroll including, but not limited to, taxes, garnishments, reconciliations, controls, payroll balancing, and paycheck distribution. Work closely with the HRIS administrators for UKG Ready, our time and attendance platform. Work closely with the benefits administrators in regards to the UKG Ready benefits module. This person should also be able to problem solve and manage the department needs in addition to coaching others and improving overall efficiency. This role will report to the Controller.

Examples of Duties
Directly supervises a payroll staff of four payroll specialists.

Coordinates with the appropriate department staff to ensure the timely processing of the various payrolls; weekly, bi-weekly, semi-monthly, and monthly payrolls.

Oversees that the payroll staff processes scheduled and unscheduled payrolls timely and accurately.

Reviews in detail payroll processing before transmitted to UKG Ready for completeness and accuracy by reviewing the following:

  • Review approved PAF's from HR for accuracy and timely payroll processing of all new hires, new hires for foreign nationals, salary adjustments, reclassifications, promotions, reassignments, terminations and retirements
  • Review the reconciliation of UKG Ready's preprocessed export reports before payroll transmission
  • Review and approve payroll journal entries to ensure the UKG Ready post process payroll reports are reconciled to the payroll staff's distribution worksheets
  • Review and approve reclassification of earnings when needed
  • Liaison between Human Resources, payroll staff, and the Pratt community

Responsible for the accurate calculation of the yearly administrative salary increase approved by the Board of Trustees for exempt administrators and non-exempt administrators. Responsible for the accurate calculation of the yearly union salary increases for full and part time faculty, clerical and technical staff, security and facilities management staff based on contractual agreements.

Recommends and assists in developing and implementing new and/or revised policies and procedures to ensure efficient processing of the payroll. Maintain system Administrator right for UKG Ready to ensure overall payroll processing is completed as intended based on the system's performance. Work closely with Pratt's Technology department to implement various policies and procedures to ensure payroll data integrity.

Assist with the yearend in reviewing and approving all accrual and reversal procedures. Assist with all union audits upon request. Assist HR and the Controller's office in reconciling the 403b data in preparation for the annual audit. Reconciliation of payroll processing to the general ledger on a monthly basis to ensure all outstanding items are reconciled with the accounting team. Review and reconcile 941 reports and other payroll related analysis. Reconcile W-2 information to 941 and W-3 reports.

In coordination with the accounting department, assists with the preparation of monthly payroll bank reconciliation and makes necessary adjustments.

Assist Accounting and HR with periodic analysis and reconciliation of general ledger payroll accounts including but not limited to payroll accounts payables, withholding for taxes, TIAA annuity, SRA, union dues, and medical insurance contributions and all other deductions.

Oversees the reconciliation of benefit premiums and payroll deductions such as child support orders, garnishments, GTL, health insurance for employee and employer, dental, life insurance, taxes, and retirement.

Provides information, assistance and/or training for UKG Ready administrators when needed. Assist the HR trainer to make sure all material is covered in UKG Ready training provided to the Pratt community.

These essential job functions are not to be construed as a complete statement of all duties performed; employees will be required to perform other job-related duties as required. An employee with a disability is encouraged to contact the Human Resources Office to evaluate the job in greater detail in order to determine if she/he can safely perform the essential functions of this job with or without reasonable accommodation.

Qualifications
Education: Bachelor's degree in business administration, accounting or a related field.

Experience: Minimum of 5 years payroll experience, higher education a plus. Three years supervisory experience in general ledger and integrated accounting system.

Skills:

  • Knowledge of the principles and practices of payroll accounting and applicable laws. Ability to interpret and apply laws, rules, standards and procedures.
  • Demonstrated experience using software such as MS Office (MS Word, MS Excel and MS Access) and Google Suites. Knowledge of Ellucian Colleague ERP system a plus. Knowledge of payroll and time and attendance software, UKG Ready and NextGen strongly preferred. Experience with system implementation is a plus.
  • Think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational culture.
  • Exhibit a thorough knowledge of policies, procedures, and outside regulations pertaining to the position.
  • Possess a working knowledge of operational and fiscal analysis techniques.
  • Take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved.
  • Anticipate, investigate, and analyze problems and address them proactively. Communicate effectively, both orally and in writing.
  • Establish and maintain effective working relationships with all constituencies of the Institute; faculty, staff, students and the public.
  • Exhibit solid organizational skills and be detail oriented.
  • Exercise discretion and good judgment at all times and in all contexts and maintain confidentiality.

**For consideration, please submit a resume and cover letter. If you are moved forward in the interview process, a minimum of three professional references will be requested.


Equal Employment Opportunity Statement

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce.

At Pratt, we prioritize equity and have established a systematic approach to guarantee fair treatment for everyone. If your background and expertise align with the requirements of the position, you will be contacted for further instructions.

Benefits:

Medical
Dental
Vision
HSA
Company Sponsored Basic Life & AD&D
Company Sponsored Long Term Disability
Flex Spending Account (Health, Dependant Care)
Commuter Benefits (Transit & Parking)
Disability (NYS)
Voluntary Short Term Disability
Voluntary Life Insurance
403B Retirement Plan
Voluntary Supplemental Retirement Plan
Paid Time Off (Vac & Sick)

Supplemental Information:

To apply, visit: https://www.schooljobs.com/careers/pratt/jobs/5226186/director-of-payroll-71101


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