Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• United States Citizenship
• Proficient in spoken and written English
• Have at least one of the following experience and/or education requirements: Experience
• Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems
• OR Education
• Successful completion of a bachelor's degree or higher from an accredited college or university, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology
• OR Experience/Education Combination
• Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements
• For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination
• In addition to the basic requirements, the below qualification requirements must be met for the GS-13
• Grade Determinations: Assignments
• This assignment is the Chief Health Information Management (CHIM), which is the highest-level professional position at the facility with responsibility for the management and direction of the health information management program
• Full program management and supervisory responsibility to direct professional MRAs, technical MRTs, and other support staff in health information management
• Provide technical advice, planning, and evaluation about health information management issues impacting the overall program on a regular and recurring basis
• The CHIM establishes policies, procedures, responsibilities, and requirements for HIM-related matters, such as health record documentation, coding and clinical documentation improvement, release of information, file room/scanning, records management, transcription and medical speech recognition, as well as the overall management of health information and Veterans health records
• They oversee development, implementation and adherence to HIM industry standards, policies, procedures, laws, regulations, and accrediting bodies
• They ensure the facility is in compliance with applicable standards, by completing HIM audits, developing healthcare data reports, and statistical information, for timely and accurate reporting
• The CHIM monitors HIM performance through dashboards, productivity standards, and benchmarking
• They participate in establishing and implementing strategic facility and HIM Department goals and controlling program activities and cost, budgeting, procurement, and property management, to achieve goals and improve processes
• The CHIM monitors and manages HIM workflow to ensure program objectives are met
• Experience: At least one year of creditable experience equivalent to the next lower grade level that demonstrates the knowledge, skills, and abilities (KSAs) described at that level
• The lower grade, GS-12, MRA KSAs are: Skill in managing various projects and processes, which includes the ability to develop new or improved solutions to complex technical problems in health information management
• Ability to advise management and staff on a wide range of health information management practices based on current industry standards, policies, statutes, laws, and regulations
• Ability to plan, justify, develop, evaluate, assess, monitor, and/or advise on current health information management processes, and recommend changes in policies or procedures
• Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines, and accrediting bodies as they apply to health information management
• Ability to successfully apply principles and techniques of sound resource management (i.e., staffing, space, contracts, equipment)
• Ability to provide the full range of supervisory duties to include assignment of work, completing performance evaluations, selection of staff, and recommendation of awards, advancements, and disciplinary actions
• Medical Records Administrator (CHIM), GS-13, must have Health Information Management (HIM) Certification
• This higher-level health information management certification is limited to certification obtained through AHIMA
• Certification titles may change and certifications that meet the definition of HIM certification may be added/removed by the above certifying body
• however, current HIM certifications include Registered Health Information Technician (RHIT) and Registered Health Information Administrator (RHIA)
• The only acceptable proof of this certification must be provided from: https://my.ahima.org/certification/credentialverification.aspx Website
• Medical Records Administrator (CHIM), GS-13, must also demonstrate the following knowledge, skills, and abilities: Ability to determine and evaluate compliance with legal, ethical and regulatory guidelines and accrediting bodies, as they apply to health information management
• Ability to provide sound, technical guidance to staff at various levels about major program, legal, or procedural changes related to health information management
• Skill in revising facility policies and] procedures to improve health information management services and to evaluate, modify, and/or adapt new methods to meet regulatory requirements
• Skill in analyzing complex data, interpreting and trending results for effective management of the HIM program
• Skill in management/administration, which includes program planning, coordination, interpretation, supervision, consultation, negotiation, problem solving, and monitoring of HIM processes
• Ability to delegate authority, evaluate and oversee people and programs, accomplish program goals, and adapt to changing priorities
• These KSAs must be documented in your resume
• Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/
• The full performance level of this vacancy is GS-13
• Physical Requirements: The work is primarily sedentary
• There is walking, bending and reaching required such as for filing or locating material, and carrying items such as reports, documents, and supplies
• Entering data and word processing on a personal computer may result in physical problems from the effects of repetitive motion and eyestrain.