Programming & Operations Specialist Center for Citizenship & Constitutional Government

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Programming & Operations Specialist Center for Citizenship & Constitutional Government

Company: University of Notre Dame
Location: Notre Dame, IN
Employment Type: Full Time
Date Posted: 05/20/2026
Job Categories: Advertising/Marketing/Public Relations

Job Description

Programming & Operations Specialist Center for Citizenship & Constitutional Government

Programming & Operations Specialist Center for Citizenship & Constitutional Government

Notre Dame, IN, United States
Full-time
Dean of Arts and Letters
EIC1

Company Description
The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description
The Center for Citizenship & Constitutional Government (CCCG) is seeking a highly organized, mission-driven Programming & Operations Specialist to support the Center's programming, operational management, and student engagement initiatives. This role serves as a central coordinator across Center leadership, faculty, students, and external partners, helping ensure excellence in event execution, operational efficiency, and stakeholder engagement.

The ideal candidate will bring strong project management capabilities, event planning experience, strategic awareness, professional discretion, and exceptional organizational skills to support CCCG's growing portfolio of academic, student-focused, and public-facing initiatives.

About the Position

The Center for Citizenship & Constitutional Government promotes serious study of constitutionalism, political thought, and statesmanship through teaching, scholarship, and public engagement. The Programming & Operations Specialist plays a key role in advancing the Center's mission by overseeing high-impact events, coordinating operational workflows, supporting student-facing initiatives, and strengthening the organizational systems that sustain the Center's work.

Working closely with Center leadership, affiliated faculty, students, and university partners, this position helps execute programming and strategic initiatives that contribute to CCCG's academic community, public profile, and long-term institutional impact.

Key Responsibilities

Event & Engagement Operations

Plan and execute a wide range of events, including public lectures, academic conferences, faculty seminars, and student formation programs, ensuring alignment with the Center's mission and strategic priorities.
Manage all event logistics from concept through completion, including speaker coordination, venue selection, catering, travel arrangements, communications, and on-site execution.
Serve as the primary liaison for visiting scholars, public officials, and other distinguished guests to ensure a professional and seamless experience.
Develop and maintain systems to track attendance, engagement, outcomes, and feedback for reporting and continuous improvement.
Coordinate student-facing activities, including undergraduate and graduate programming, recruitment initiatives, and prospective student visits.
Partner with faculty and Center leadership to anticipate programming needs and support strategic integration across initiatives.
Process payments and financial requests related to Center events, programming, and operations.

Operational Management

Oversee day-to-day operational functions, including facilities coordination, vendor management, procurement, purchasing workflows, and office operations.
Monitor building operations, supply management, mail distribution, and space readiness to support an efficient and welcoming environment.
Collaborate with the Assistant Director on strategic outreach, communications, digital content, and marketing initiatives.

Strategic Program & Project Execution

Support the recruitment, formation, and development of students engaged with the Center's mission and programming.
Coordinate operational and programmatic support for initiatives including the Menard Family Tocqueville Program, Constitutional Studies Minors, Faculty Fellows programming, graduate student development initiatives, and academic conferences.
Contribute to strategic initiatives that strengthen the Center's academic and public impact.

Data, Metrics & Process Optimization

Build and maintain systems for tracking program metrics, participation, and outcomes in collaboration with Center leadership.
Lead the compilation of metrics and supporting materials for the Center's annual reporting processes.
Serve as the primary project manager for CCCG's use of Monday.com workflow automation and project management software.
Maintain and optimize the Center's integrated calendar to ensure accurate scheduling and promotion of all programming and initiatives.

Other Duties As Assigned

Support additional operational, programmatic, and strategic initiatives as needed to advance the mission and priorities of the Center.

This is a three-year, limited-term position, contingent on funding, the position may be extended.

Qualifications

Bachelor's degree required; master's degree preferred.
Relevant professional experience in program management, higher education, nonprofit administration, operations, or related fields.
Demonstrated success managing complex projects, events, operations, or academic programming.
Exceptional organizational, written, and verbal communication skills.
Ability to prioritize competing responsibilities and adapt effectively in a fast-paced environment.
Strong interpersonal skills and the ability to collaborate effectively with faculty, senior leaders, students, and external partners.
Demonstrated ability to work independently while advancing broader organizational priorities.
Strategic mindset with a commitment to operational excellence and continuous improvement.
Proficiency in Microsoft Office; familiarity with CRM platforms, data systems, or project management tools such as Monday.com preferred.
Strong alignment with the mission and values of the Center for Citizenship & Constitutional Government.

Additional Information
Application Deadline: June 1, 2026

Required Application Materials: Resume and cover letter

Hiring Pay Range: Up to $65,000 annually | commensurate with experience

Term: Three-year, limited term, contingent on funding, the position may be extended

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.

To apply, visit https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990013194916-programming-operations-specialist-center-for-citizenship-constitutional-government

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Company Name: University of Notre Dame
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