What to send us

Banner ads are accepted in the following formats:

• JPEG/JPG
• GIF
• Third party banner ad code)

Banner ads are accepted in the following dimensions (in pixels):

• 728x90
• 300x250

Additional information needed

• Target URL (web address) where you want users to go to when your banners are clicked

Currently, animated banners should be no longer than 15 seconds before it loops.

If you purchased a post-login interstitial or lead-generation ad, the acceptable formats and dimensions are as follows:

• plain HTML coding is acceptable
• 600x500 is the only acceptable dimension

If you have a lead-generation ad, please let us know what information you want to capture and who you want the leads to be sent to (e-mail address). We can send you our leads daily or weekly.

Featured Employer Banner Ads are accepted in the following formats:

• JPEG/JPG
• GIF
• HTML (external banner tracking code)

These banner ads are only accepted in the following dimensions (in pixels):

• 300x250

Additional information needed

• Target URL (web address) where you want users to go to when your banners are clicked

Images or logos of the content ads are accepted in the following formats:

• JPEG/JPG
• GIF

Additional information needed

• Target URL (web address) where you want users to go to when your ads are clicked
• Text that you want displayed on the content ad. Please use no more than 150 characters
• Preferred title of your content ad. No more than 45 characters.

You can submit your Video Showcase in the following format:

• MOV
• WMV
• AVI
• MPG
• SWF
• FLV
• RM
• QT
• HTML video embed code (e.g. from Youtube, etc.)

Currently, we do not have any size requirements.

For the Employer Showcase, please provide to us the following materials:

• a 120x60 (in pixels) logo in either JPEG/JPG or GIF format. We can not accept HTML tracking code in place of the logo.
• the text (which can include links) that you want posted.

Generally, you would want text to explain who you are and what your company is about.

You can find Employer Showcases at https://hbcuconnect.com/cgi-bin/jobs/employerShowcase.cgi for examples.

Please provide a link to an XML from your job board. Contact the administrator of your job board if you are unsure.

Specifications: https://hbcuconnect.com/mediakit/xml-spec.cgi

Please send over a list of employees that should have access to post job listings, providing us with the following information:

• First Name
• Last Name
• Email Address

We will set up the accounts within 24 hours and set the default password on the accounts to 'guest'.

If you purchased an XML feed, here are the specs for the XML feed. Please contact your IT department that handles your job board to provide the feed to us: https://hbcuconnect.com/mediakit/xml-spec.cgi

Specifications For Electronic Media

All ads provided to HBCU Connect Alumni Magazine must be submitted in the following digital format:

• Include your name and contact information (e-mail, phone) with your e-mail or mail correspondence.
• CMYK (full-color process)
• PDF file exported to 300 dpi is preferred. TIFF, EPS, or JPEG is also acceptable.
• For full page bleed ads, file size should be 8.5" x 11" with a .125" bleed (8.75" x 11.25" total size). The live area for text and critical graphics within the ad is 7.5" x 10".

Magazine Printing Specifications

• Stock: 80# Gloss Text
• Cover Stock: 80# Gloss
• Full Page (no bleed) - 7.5" x 10"
  Full Page (with bleed) - 8.75" x 11.25"
• Half Page - 7.5" x 4.875"
• The trim size is 8.5" x 11"
• Finishing: Collated, folded and 2-staple saddle stitched

Editorial content specs:
1 page article = 300 words.
2 page article = 700 words

Specifications For Electronic Media

All ads provided to HBCU Connect Student Magazine must be submitted in the following digital format:

• Include your name and contact information (e-mail, phone) with your e-mail or mail correspondence.
• CMYK (full-color process)
• PDF file exported to 300 dpi is preferred. TIFF, EPS, or JPEG is also acceptable.
• For full page bleed ads, file size should be 4.25" x 5.5" with a .125" bleed (4.5" x 5.75" total size). The live area for text and critical graphics within the ad is 3.75" x 5".

Magazine Printing Specifications

• Stock: 100# Gloss Text
• Full Page (no bleed) - 3.75" x 5"
  Full Page (with bleed) - 4.5" x 5.75"
• Half Page - 4.5" x 2.875"
• The trim size is 4.25" x 5.5"
• Finishing: Collated, folded and 2-staple saddle stitched

Editorial content specs:
1 page article = 170 - 190 (max) words.
1.5 page article = 270 words
2 page article = 380 words

You can submit your E-mail Blast materials in the following formats:

• JPEG/JPG
• GIF
• HTML (with JPEG/JPG and/or GIF images included)

The width of the material you submit should be a preferred 600px in width. Larger widths are permitted be we cannot guarantee the email will show in its entirety in a client's email box without scrolling left or right to see the entire content. 750 pixels wide would be the absolute max width. There is no length limit. Additional information needed:

• If sending a JPEG/JPG or GIF image as the e-mail blast,
  • please provide the target URL (web address) where you want users to go to when your email blast image is clicked
  OR
  • let us know what part of the image you want to be "clickable" along with the target URL.
• The preferred SUBJECT line text for the e-mail blast
• The preferred date you want the e-mail blast to go out

Please provide materials to us at least 2 business days from the expected time you want the e-mail blast to launch.

For the newsletter content listing, we will need the following:

• A 1280x720 graphic image or logo (only JPG or GIF image).
• The text (which can include links and HTML) that you want posted in the listing.
• Week in which you would like us to run your ad.

If you do not have the specified dimension, you can send us what you have and we can size it for you.

The newsletter banner ad can be in the following formats:

• JPEG/JPG
• HTML (external banner tracking code)
• GIF

The only size accepted is:

• 468x60

Additional information needed:

• Target URL (web address) where you want users to go to when your banners are clicked
• The potential week/date you would like the newsletter banner to run. Usually the newsletter is sent every Monday morning.

Press Releases are typically written by our in-house editorial team, but if you would like to provide us with editorial content to publish as a press release, please include an image with dimensions of 1280x720, a headline or title for the press release no more than 125 characters, and then the body / text for the press release that can be unlimited.

Please provide the following:

• A 1280x720 image or similar dimensioned image (jpg, gif, png)
• Title or Subject Line for post
• Content or text to be displayed along with post (one paragraph), but there is no text limit for facebook.
• A link/URL that leads to a web site destination of your choice.
• For Twitter provide a link along with 280 characters.

Please send over a list of employees that should have access to our resume database with the following information:

• First Name
• Last Name
• Email Address

We will set up the accounts within 24 hours and set the default password on the accounts to 'guest'.

To coordinate and price an event we will need desired locations, talent profiles, desired timeframe, desired attendance numbers, and budget.

Materials Needed:

1. Booth Name: Name of the company
2. Company Logo: A high-resolution company logo, preferably 400x400px.
3. Company Description for Booth: It should be engaging and informative, highlighting key aspects of what your company has to offer job seekers.
4. List of Booth Representatives:
   Please provide full name and email address of each person working your booth. You can optionally provide times of the day when they’ll be available.

Booth Setup:
While our team will invite you to a training session and will be there to help you with booth set up, please look over these videos instructions: https://player.vimeo.com/video/830275445 Or you can download a PDF with complete booth set up instructions at https://hbcuconnect.com/VFairs_Booth_Setup.pdf

Thank you so much for your commitment to attend our HBCU CONNECT Annual Conference and Career Fair!
We are excited to have you on board as your participation is critical in making our conference a huge success.

Please see the next steps below for your participation in our event in May.

High Priority Items

1. Email us the first name, last name, and email address of each attendee on your team. Due April 15th!
2. Book your hotel room(s) as soon as possible (hotel will likely sell out): The Westin DC Downtown Resort & Conference Center - BOOKING LINK
   
3. Review your invoice (link above) to make sure everything is correct.

Medium Priority Items

1. Please Provide:
   • Company Logo (300x250 pixels in size) you would like for us to use on our website and marketing materials. Due ASAP! - The longer you wait the less candidates will know you are participating.
   • List of participating recruiters (First Name, Last Name, Email). Due April 15th!
   • A one minute (1) video OR Power Point Slides you would like shown during the event on projector screens. 16:9 ratio. Can be one slide or up to 3 slides. If there are monitors available in the event space we will run a slide show rotating videos/slides from all of our partners. Due April 15th!
   • Description of your company and the types of candidates you typically hire. Due ASAP! - The longer you wait the less candidates will know you are participating.

What to Bring to The Event
We will provide you with table space at our career fair where you can share the following:

• Booth decorations and/or backdrop (6 feet width)
• Recruitment Brochures / Handouts with information about your company and opportunities available.
• Recruitment materials that may include information about your stance on diversity.
• Branded items such as pens, pencils, note pads, folders, water bottles, and miniature hand sanitizer are always welcomed options.
• If you have company polos or tshirts, please plan to wear them at our Networking Reception on April 30th such that candidates can identify you at the networking event.

April 30th Networking Reception We have secured event space for our Thursday evening welcome reception (April 30th from 6pm to 9pm) less than a mile from the event host hotel at The Gathering Spot. Details on our prep document attached. Please plan to attend. This is an invite only/paid event for attendees, so we expect high caliber talent at this reception to meet with you at the reception.

Sponsor The VIP Networking Event Interested in elevated visibility? Sponsorship opportunities are available for the VIP Networking Event on Thursday April 30th. Reach out to annualevent@hbcuconnect.com for details. This is a tremendous opportunity to get face time with top diverse talent in one of the most impactful recruiting events of the year.

More Event Information:
May 1st In-Person Event - Click Here

Event Contacts:
Our event team is your main point of contact for any event related questions:
annualevent@hbcuconnect.com

Materials Needed:

1. Booth Name: Name of the company
2. Company Logo: A high-resolution company logo, preferably 400x400px.
3. Company Description for Booth: It should be engaging and informative, highlighting key aspects of what your company has to offer job seekers.
4. List of Booth Representatives:
   Please provide full name and email address of each person working your booth. You can optionally provide times of the day when they’ll be available.

Booth Setup:
While our team will invite you to a training session and will be there to help you with booth set up, please look over these instructions: https://vfairs-core-backend-prod.s3.amazonaws.com/21528/sessions/xc5nRC0CKsh54knmf14dxBdFx2nNCQTJ5YJ6QIdV.pdf

More Event Information:
March 25th Virtual Event - Click Here

Training Call Recording:
https://hbcuconnect.zoom.us/rec/share/3OhSO7wVtH3hFFn8cON3reBtdbzQhCCg8bdDNiSwfjygoPVn9ITA-lKdCdbbanGg.fscEf3KdRjEbmMZQ
Passcode: nCarx6?X